Wholistic Living Expo

Event Days & Hours:

Saturday, September 27^th, 10am to 6pm & Sunday, September 28^th, 10am to 6pm.

Please be prepared to remain until 6pm on Sunday, to maintain the best appearance of this show and to avoid disturbing other participants and attendees. Vendors leaving any earlier will not be invited to participate in future events, as it upsets and virtually shuts down the event. Note: the final hour of both days will likely include performances by Drum Central and will be of a high energy, festive nature. After all, this is intentionally a faire, not a silent event. Please plan on this and notify any clients you may have at that time and consider participating in the festivities! Thank you for your understanding.

Set Up Time: 3pm until 7pm Friday, Sept. 26^th. Take Down: Sunday, Sept. 28^th, 6pm to 7pm.

Location: South Expo Building, Expo Idaho (formerly Ada County Fairgrounds). It is accessed through a gate to the left when driving towards the race track. The gate keeper can give you further directions. You will not need a pass to set up on Friday evening. A pass is needed, however, to park in back of the Expo buildings during the weekend. Expo Idaho grants less than one parking pass per booth when multiple venues are going on, due to lack of parking spaces available. So, unless you have things to pack into the building on Saturday, please plan to park in the free common parking lot.

Booths: Please try to man your space at all times during show hours with at least one person.

Sharing: Maximum of two different businesses are allowed per 10’x10’ space, upon approval of fair organizer. 5’ wide x 10’ deep spaces are for one person or business only, no sharing.

Please keep all personnel and display items, including signs, within the boundaries of your assigned space and refrain from infringing into 10’ fire exit corridors or aisles. Vendors are responsible for the removal of stickers, tape, signs, posters, buttons and balloons (no helium balloons allowed) at the end of the show. Please be considerate of your neighbors and other participants. Let’s continue to make this the biggest and best holistic events Boise has!

Note to Healers, Psychics, Massage Therapists, etc.: Rather than limit the number of similar therapies participating and in an effort to discourage competition, please consider a minimum charge of $20 for 20 minutes for your services, or $1/minute.

Tables available (4’ included in 5’x10’ spaces) are 6’ or 8’ banquet tables and are plain, undraped. Draping is available for $15 per table. Feel free to cover your table fun and creatively, while hiding all boxes and miscellaneous not on display.

Pipe and draping will be provided for 10’x10’ booths only. The rear draping is 8’ tall. The two sides are 3’ tall. The front is of course open. Draping will be green with white panels. S hooks are provided for hanging banners and are available at the sponsor’s center island, near the entry. Please note: 5’x10’ & 10’x10’ open spaces have no draping, curtains or barriers of any sort.

Electricity: If you will be using electricity, bring an extension cord and also a mat or carpet to cover it. Charge is per outlet – that is how Expo Idaho charges. Bring a surge protector with extra outlets, if you have multiple low wattage items to plug in.

Supplements, Nutritionals & other Consumables: According to the Central District Health Dept., in order to sell or give away any food or beverage product at an event – and this includes anything consumable; supplements, nutritional drinks, or even bottled water – you are required to apply for a Temporary Food Establishment License. The application must be submitted at least 15 days prior to the event. The permit will be issued at the event after a passing inspection has been completed. If you need more information, call CDHD at 375-5211 or go to www.cdhd.idaho.gov. Expo Idaho also requires a one page form – Request for Food Items - to be filled out by vendors only if giving out samples. Expo’s main concern is that no food be sold that would compete with Premier Catering, the only entity allowed to sell food at events there. Also: “Because of the obvious health issues, we cannot allow any unwrapped food or candy to be given away or sold. Sanitary measures must be taken, such as wrapped candies and samples given out in individual cups or through the use of toothpicks”. Please complete all applications necessary, as promoter must provide a List of Vendors at least 15 days prior to the faire to both Expo Idaho and CDHD. Both application forms, with instructions, are available via email, upon request of fair organizer at ihatt@msn.com. There is no cost for these permits.

Safety / Fire Regulations: Open flames or smoke emitting materials are prohibited, including candles. All aisles and entrance doors must remain clear of displays, merchandise or signage. Helium balloons are prohibited (they may rise to the high ceiling and be difficult to remove).

Sales Tax: Sales taxes are the responsibility of the booth vendor. Retailers are required to collect 6% Idaho sales tax on each retail sale that is not exempt from tax. A Temporary Seller’s Permit is required for retail sales, unless you already have an active Idaho seller’s permit. Form ST-124 – IDAHO SALES TAX DECLARATION – Promoter Sponsored Event is available at the local State Tax Commission office 334-7660 or from the fair organizer.

Security: The building will be locked from 7pm Friday night until 8am Saturday morning and from 7pm Saturday night until 9am Sunday morning.

Advertising: Ads will be placed in Hedra, Idaho Statesman’s Scene, Boise Weekly, BSU Arbiter, Idaho Press Tribune, Treasure Valley Journal, The Community Guide and in all calendars of events prior to the expo. Information will be placed on numerous event listing websites. Www.expoidaho.com / calendar of events is already listing us. Expo Idaho will display the expo on its large reader board along Glenwood and 5 large banners will be displayed along Glenwood and Chinden Blvd. the week prior to and including the weekend of the event. Flyers will be displayed in the storefront windows of willing local businesses. Radio: 60 second ads will run on KSRV’s Bob FM 96.1 and KQLZ’s Idaho’s True Oldies 100.7, along with entry tickets giveaways. Bill Boards: Sept. 21 through 27^th the WLE will be displayed for 30 seconds every 2 minutes on three digital reader boards located on I-84, the Connector and along State Street, near Hwy 55! Awesome!

Booth Relocation: Show management reserves the right to relocate Exhibitors in comparable spaces other than those specified if it is deemed necessary in the best interest of the show.

Booth Manning: Failure to set up and man assigned space or notify sponsor on or before 10:00am Saturday, September 27^th can and will result in forfeiture of payment.

Acts of God, Fires, Strikes: Should any outside cause such as war, fire, strike or other emergency prevent the Wholistic Living Expo from being held, the Promoter may retain part of the Exhibitor’s payment for expense compensation.

Note or Disclaimer: No refunds will be given once you are accepted. You can, however, find a replacement, upon approval of event coordinator. If all booth spaces are rented and we are unable to offer you space, your payment will be refunded in full. We reserve the right to refuse any vendor or item deemed unacceptable or not in keeping with the theme of the event.

Non-exhibitor canvassing will not be allowed. This show is limited to those individuals and businesses that have contracted and paid for space assignments or advertising.